Administrator, Lease Management

Job Summary

Reporting to the Lease Administration Director, the Administrator’s main role will be to review the documentation for the department and be accountable for financial analysis and lease administration for a portfolio of Dollarama stores throughout the country.  He/she will take a proactive approach to Lease Administration, utilizing their knowledge to implement best in class practices and processes.  

The Lease Administrator will be responsible for most of the documentation that is received in the department.  They will be reviewing and abstracting key clauses from leases/documents and also be responsible to thoroughly analyze all year-end billings and new rental advice notices for a portfolio of approximately 230-250 locations as it relates to the lease and ensure the accuracy of all billings.

Key Accountabilities

Abstracting key clauses from a lease pertaining to all new stores;

Abstracting key clauses from a lease pertaining to all existing stores as it relates to expansions, relocations, renewals;

Updating the leasing system with changes as it pertains to new rental structures or new lease changes;

Reviewing and processing all year-end adjustments for all occupancy costs related to his/her portfolio;

Reviewing and processing all tenant chargebacks (water, hydro etc.) related to his/her portfolio;

Reviewing and processing all annual rental structures for all occupancy costs related to his/her portfolio;

Partnering with the maintenance team to determine landlord/tenant responsibilities; and

Processing ad hoc requests from the director, lawyers, and finance.

Job Requirements

Post-secondary degree in finance, administration designation or in a related field;

Five (5) to (7) years of experience working in Lease Administration, preferably in a retail environment;

Possess a facility with numbers, accounting statements, accounting spreadsheets and audit principles;

Strong analytical skills;

Great at communicating, influencing, collaborating and building strong working relationships;  

Ability to work in a fast-paced, high performance and results-driven environment;

Experience working with SAP, an asset;

Bilingualism (French and English).